Some Useful Excel Tricks that Makes Your Works Easier.

 

Excel Mastery: Unleashing the Power of Useful Tricks

Excel, the ubiquitous spreadsheet software, is a staple tool for businesses, students, and professionals alike. While many users are familiar with basic functions like summing numbers or creating simple charts, there's a wealth of powerful features and tricks that can take your Excel skills to the next level. In this blog post, we'll explore some useful Excel tricks that can help you work smarter, not harder.

Uses of Excel

1. Flash Fill for Data Extraction

Tired of manually separating data into different columns? Flash Fill is here to save the day. Simply start typing a pattern next to your data, and Excel will automatically detect the pattern and fill in the rest of the column for you. It's a time-saving feature for tasks like splitting names into first and last, extracting email addresses from a list, and more.

2. Conditional Formatting for Data Visualization

Conditional formatting allows you to visually highlight important trends, outliers, or patterns in your data. Whether you want to identify the highest or lowest values in a range, highlight duplicates, or create a color scale to visualize data distribution, conditional formatting makes it easy to spot key insights at a glance.

3. PivotTables for Data Analysis

PivotTables are a powerful tool for summarizing, analyzing, and exploring large datasets. With PivotTables, you can quickly group and summarize data, perform calculations, and create interactive reports without complex formulas. They're perfect for tasks like analyzing sales data, summarizing survey responses, or tracking expenses.

4. VLOOKUP and HLOOKUP for Data Retrieval

VLOOKUP and HLOOKUP are essential functions for searching and retrieving data from a table. VLOOKUP searches for a value in the first column of a table and returns a corresponding value from another column, while HLOOKUP does the same horizontally. These functions are invaluable for tasks like merging data from different sources, creating dynamic reports, or building interactive dashboards.

5. Text-to-Columns for Data Parsing

Text-to-Columns is a handy feature for splitting text into multiple columns based on a delimiter, such as commas, spaces, or tabs. Whether you're working with imported data, cleaning up messy datasets, or parsing text from a website, Text-to-Columns makes it easy to separate and organize your data for further analysis.

Excel Tricks and Hacks

1. Convert JPG/JPEG file to Excel Data file?

To convert picture file to Excel data folow these simple steps.

- Go to "Data" tab.

- At left side there will be "Get Data" option. Click on "Get Data" option.

- Choose "From other sources" and then select "From pictures" option.

- Select the picture that you want to convert to Excel File.

2. Convert PDF file to Excel File.

- Go to "Data Tab".

- Click on "Get Data" option.

-Choose "From file" and then select " From PDF".

-Select the PDF file that you want to convert to Excel file.

3. Fit data automatically in cells.

- Go to "Home" tab.

-Click on "Format" option. 

-Select "Autofit Row Height" or "AutoFit Column Width"

You can fit the data in cells by using these shortcut keys also.

•Alt + HOI (Autofit Colums)

•Alt + HOA (Autofit Rows)

4.Create a Logarithmic Graph on Excel

 • First of all Enter Your Data in two columns on Excel.

• Now, Select your data.

• Go to the Insert tab.

• Click on Scatter in the Charts Panal and choose the type of scatter plot you want (e.g. Scatter with Smooth Lines).

• Now, you can see a chart on your screen. Click on the chart to select it.

• Click on one of the axes (X or Y) to select it.

• Right-click on the selected axis and choose Format Axis.

• In the Format Axis pane, check the Logarithmic scale box.

• Repeat the process for the other axis if you want both axes to be logarithmic.

• Again select the axis and right-click and click on Add Minor Gridlines.

• Select the axis and Right click and Format Minor and Major Gridlines to change their color and thickness. 

Lock Excel Sheet

• Select the entire sheet and left click.

• Click on format cells and go to protection.

• Now Check Mark to the Locked Option and then click Ok.

•Now select those cells that you don't want to lock and left click. 

•Click on protection and uncheck the Locked option.

•Go to review tab and click on Protect Sheet option and set the password. 

Create A Print Button

•Go to developer option and click on Insert and select Button.

• Record a macro for printing the sheet.

• Left click on the inserted button and click on apply macro.

• Select the macro that you have recorded and click on ok.

Excel is a versatile tool with a wide range of features and functions to help you work more efficiently and effectively. By mastering these useful tricks, you can save time, streamline your workflow, and unlock the full potential of Excel for your data analysis, reporting, and decision-making needs. Experiment with these tricks in your own projects and discover how they can take your Excel skills to new heights. Happy spreadsheeting!